Program Operations Coordinator, Greater Chicago Area (Remote, Part-time)
Program Operations Coordinator, Greater Chicago Area / Remote, Part-time (Spring - Summer 2026 with potential to extend)
Pay: $20–25 per hour
Location
Remote-friendly (Chicago preferred)
Occasional in-person support (optional, if local)
Qualifications
Must be highly organized and detail-oriented
Strong written communication skills (clear, professional emails)
Comfortable managing multiple tasks and deadlines at once
Reliable and consistent — able to follow through without reminders
Experience with admin, operations, coordination, or similar roles preferred
Comfortable using tools like Google Sheets, email, and basic web tools
Experience leveraging AI to automate tasks (ChatGPT, Claude Cowork, etc.)
Available at least 15 hours/week
Why join Overture?
At Overture Games, we’re on a mission to help kids become creators and prepare them for our fast changing world through social, game-based, in-person experiences.
We partner with schools and organizations across Chicago and Boston to run out of school time programs in music, game design, movie making and AI literacy. Our founders met at Northwestern University, and we’ve grown quickly by combining creative learning with technology.
As we scale, we’re looking for someone professional to help us keep everything running smoothly behind the scenes — making sure our programs, teachers, and school partners stay organized and supported.
Benefits
Flexible Hours: 15–25 hours/week, work largely on your own schedule
Ownership: Take real responsibility over live programs and operations
Startup Experience: Work directly with founders in a fast-growing company
Growth Opportunity: Potential to grow into a full-time operations role
Impact: Help run programs that reach hundreds of students across schools
Responsibilities
1) Coordinate Active Programs
Track status of all programs (registration, staffing, scheduling)
Ensure programs are moving forward and on track
Flag risks early (low enrollment, missing info, etc.)
2) Manage Communication & Follow-Ups
Send follow-up emails to schools, teachers, and partners
Check in on registration numbers and program updates
Coordinate logistics (dates, rosters, classroom details)
3) Support Teacher Coordination
Help assign teachers to programs
Confirm schedules and availability
Follow up on onboarding requirements (background checks, documents)
4) Monitor Enrollment & Trigger Actions
Track student signups across programs
Identify low-enrollment classes and flag next steps
Support simple marketing actions (follow-ups, reminders, etc.)
5) Keep Systems Updated
Maintain accurate records across programs
Update internal trackers and ensure tasks are completed
Keep everything organized and moving forward
What We’re Looking For
🤝 Great Teammate — supportive, reliable, and easy to work with
🧠 Extremely organized and detail-oriented
✅ Reliable — you follow through and don’t drop tasks
📩 Strong written communicator (clear, professional, responsive)
🔁 Comfortable with repetitive, process-driven work
🚀 Proactive — you follow up without being told
Extra Credit
Experience in operations, admin, or coordination roles
Experience working with schools, education programs, or logistics-heavy environments
Experience managing multiple projects or timelines at once
Familiarity with startup environments or fast-paced teams